AGENDA – City Commission Budget Workshop
FERNANDINA BEACH
AUGUST 6, 2024
5:00 PMCITY HALL COMMISSION CHAMBERS
204 ASH STREET
FERNANDINA BEACH, FL 32034

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. DISCUSSION
4.1 PROPOSED ANNUAL BUDGET – FISCAL YEAR 2024/2025 – City Commission discussion
regarding development of the Proposed Annual Budget Fiscal Year 2024/2025 based upon the adopted
tentative millage rate of 4.6849.
5. PUBLIC COMMENT
6. ADJOURNMENT
________________________________________________________________________
ANY PERSON WISHING TO APPEAL ANY DECISION MADE BY THE COMMISSION WITH
RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED
A RECORD OF THE PROCEEDINGS, AND, FOR SUCH PURPOSES, MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE. AT
THE DISCRETION OF THE MAYOR, A RECESS MAY BE SCHEDULED EVERY NINETY
MINUTES.

Persons with disabilities requiring accommodations in order to participate should contact the City Clerk at (904) 310-3115 or TTY/TDD 711 (for the
hearing or speech impaired).

AGENDA
FERNANDINA BEACH CITY COMMISSION
REGULAR MEETING
AUGUST 6, 2024
6:00 PM
CITY HALL COMMISSION CHAMBERS
204 ASH STREET
FERNANDINA BEACH, FL 32034

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by Reverend Bernard Thompson of New Zion Missionary Baptist Church.
4. PROCLAMATIONS / PRESENTATION
4.1 PRESENTATION – NASSAU HUMANE SOCIETY – Nassau Humane Society Executive Director Chantel Scherer will present the “City Commission Dog of the Month.”
4.2 PROCLAMATION – “HOMELESS ANIMALS’ DAY” AND “HOMELESS ANIMALS’
MONTH” – Proclaiming August 17, 2024, as “Homeless Animals’ Day” and the month of August 2024 as “Homeless Animals’ Month”. Cats Angels Inc. Executive Director Sherri Merrit will be in attendance to accept.
4.3 PRESENTATION – POLICE DEPARTMENT – Chief of Police Jeffrey Tambasco will swear in
newly hired Police Officers Felix Castillo and Colby Albert.
4.4 PRESENTATION – “FERNANDINA 200” – In commemoration of Fernandina Beach’s 200th
Anniversary, Lighthouse Keeper Thomas Patrick O’Hagan will provide a presentation at the first City Commission Regular Meeting of each month in the year 2024.
5. CONSENT AGENDA
5.1 APPROVAL OF MINUTES – City Commission Workshop – June 4, 2024; City Commission Regular Meeting – June 4, 2024; City Commission Regular Meeting – June 18, 2024; City Commission Special Meeting – June 20, 2024; Joint Special Meeting – July 2, 2024; and the City Commission Regular Meeting – July 2, 2024.
6. RESOLUTIONS
6.1 LOBBYING SERVICES AGREEMENT – JACOBS, SCHOLZ & WYLER, LLC. – RESOLUTION
2024-132 APPROVING A THREE-YEAR LOBBYING SERVICES AGREEMENT BETWEEN THE
CITY AND JACOBS SCHOLZ & WYLER, LLC FOR STATE AND FEDERAL LOBBYING
SERVICES FOR FISCAL YEAR 2024/25, FISCAL YEAR 2025/26, AND FISCAL YEAR 2026/27;
AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a three-year lobbying services agreement with Jacobs, Scholz & Wyler, LLC in an amount not to exceed $75,000 per year.
6.2 SETTLEMENT AGREEMENT – OCEAN HIGHWAY AND PORT AUTHORITY –
RESOLUTION 2024-133 APPROVING THE MEDIATED SETTLEMENT AGREEMENT IN THE
CASE OF CITY OF FERNANDINA BEACH VS. OCEAN, HIGHWAY AND PORT AUTHORITY
OF NASSAU COUNTY; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE
DATE. Synopsis: Formally approves the settlement agreed to at the July 2, 2024, public mediation in the matter of the City of Fernandina Beach v. Ocean Highway and Port Authority of Nassau County, Case 2020-CA-000284: $50,000 annual PILOT payments beginning in 2024 and every year thereafter; City accepts $137,000 in total satisfaction of back payments for 2019-2023 from OHPA.
6.3 SOLE SOURCE VENDOR APPROVAL AND TASK ORDER APPROVAL – OLSEN
ASSOCIATES, INC. – RESOLUTION 2024-134 APPROVING OLSEN ASSOCIATES, INC. AS A
SOLE SOURCE VENDOR FOR COASTAL ENGINEERING SERVICES AND APPROVING
OLSEN ASSOCIATES, INC. TASK ORDER #2024-02 FOR YEAR FIVE OF NASSAU COUNTY
SHORE PROTECTION COMPREHENSIVE PHYSICAL MONITORING; AUTHORIZING
EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Olsen
Associates, Inc. as a sole source vendor to complete year five Coastal Engineering Services and approves Task Order #2024-02 for Coastal Engineering Services in the amount of $62,100, of which qualifies for full reimbursement from the Amelia Island Beach Renourishment Municipal Service Taxing Unit (MSTU.)
6.4 GRANT APPLICATION – FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION,
OFFICE OF GREENWAYS AND TRAILS, TRAIL-GO – RESOLUTION 2024-135 APPROVING
GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF ENVIRONMENTAL
PROTECTION (FDEP), OFFICE OF GREENWAYS AND TRAILS, TRAIL-GO FOR THE RON
SAPP EGAN’S CREEK GREENWAY BEECH STREET BRIDGE DECKING AND TOERAIL
REPLACEMENT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes application to the FDEP, Office of Greenways and Trails, TRAIL-GO Grant Program in Fiscal Year 2024/2025 for Ron Sapp Egan’s Creek Greenway improvements, in the amount of $150,000.
6.5 GRANT APPLICATION – FEDERAL AVIATION ADMINISTRATION (FAA) – RESOLUTION
2024-136 AUTHORIZING A FEDERAL AVIATION ADMINISTRATION (FAA) BIPARTISAN
INFRASTRUCTURE LAW (BIL) GRANT APPLICATION FOR THE DESIGN PHASE OF
PAVEMENT REHABILITATION IN THE AREA OF EXISTING T-HANGAR TAXI LANES AND
ENTRANCE ROAD; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE
DATE. Synopsis: Approves an application for an FAA BIL grant in the amount of $75,780 to
rehabilitate pavement at the Airport.
6.6 PASSERO ASSOCIATES LLC – WORK ORDER 24-110 – TAXIWAY D EXTENSION –
RESOLUTION 2024-137 APPROVING PASSERO ASSOCIATES LLC WORK ORDER 24-110 FOR
THE DESIGN AND BID PHASE FOR THE MUNICIPAL AIRPORT TAXIWAY D EXTENSION;
AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Work Order 110 in the amount of $154,470 for the design and bid phase for the Taxiway D Extension Project.
6.7 PASSERO ASSOCIATES LLC – WORK ORDER 24-110A – T-HANGAR DESIGN & BID –
RESOLUTION 2024-138 APPROVING PASSERO ASSOCIATES LLC WORK ORDER 24-110A
FOR THE DESIGN AND BID PHASE FOR THE MUNICIPAL AIRPORT’S NEW T-HANGARS;
AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Passero Associates LLC Work Order 24-110A, in the amount of $71,000, to design and bid new t-hangars at the Airport.
6.8 PÉTANQUE COURTS RELOCATION – RESOLUTION 2024-139 APPROVING THE
RELOCATION OF THE AMELIA RIVER WATERFRONT PARK (PARKING LOTS C AND D)
PÉTANQUE COURTS TO JOE VELARDI FIELD OR CENTRAL PARK, IN AN AMOUNT NOT TO
EXCEED $50,000; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the
relocation of the existing Pétanque Courts from Parking Lots C and D to Joe Velardi Field or Central Park in an amount not to exceed $50,000.
6.9 VOLUNTARY ANNEXATION AGREEMENT – 2124 AMELIA ROAD – RESOLUTION 2024-140
APPROVING THE EXTENSION OF WATER AND WASTEWATER SERVICES OUTSIDE THE
CORPORATE LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION PETITION FOR ONE
PARCEL CONTAINING APPROXIMATELY 0.32 ACRES OF LAND LOCATED AT 2124 AMELIA
ROAD; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis:
Authorizes the extension of wastewater services to the property owner identified whose property is located at 2124 Amelia Road, Parcel Number: 00-00-30-0800-0047-0030 and also approves the Voluntary Annexation Petition.
6.10 CONSERVATION LAND PURCHASE – NATURES GATE LOT 10- RESOLUTION 2024-141
APPROVING THE PURCHASE OF ONE PARCEL OF VACANT LAND OWNED BY ALI STINE
LOWE TOTALING APPROXIMATELY 0.16 ACRES FOR THE PUBLIC PURPOSE OF
CONSERVATION OR PASSIVE PARKS; AUTHORIZING EXECUTION; AND PROVIDING FOR
AN EFFECTIVE DATE.Synopsis: Approves the purchase of 0.16 acres of land in Natures Gate
subdivision from Ali Stine Lowe for $44,594 for conservation purposes.
6.11 PROPOSAL APPROVAL – HUBBARD CONSTRUCTION COMPANY – RESOLUTION 2024-
142 APPROVING A PROPOSAL FROM ATLANTIC COAST ASPHALT, A DIVISION OF
HUBBARD CONSTRUCTION COMPANY, IN AN AMOUNT NOT TO EXCEED $151,800.73 FOR
PHASE 3 OF THE RESURFACING OF CITY STREETS; AUTHORIZING EXECUTION; AND
PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the proposal from Hubbard
Construction Company for Phase 3 of the resurfacing of City streets as detailed in the Streets Resurfacing Plan in an amount not to exceed $151,800.73.
6.12 PROPOSAL APPROVAL – JAX UTILITIES MANAGEMENT, INC. – RESOLUTION 2024-143
APPROVING THE PROPOSAL FROM JAX UTILITIES MANAGEMENT, INC, FOR THE
ALACHUA STREET SIDEWALKS AND CURBING, IN AN AMOUNT NOT TO EXCEED
$80,677.80; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the proposal from Jax Utilities Management, Inc. for the Alachua Street Project for sidewalks and curbing in an amount not to exceed $80,677.80.
6.13 PROPOSAL APPROVAL – JAX UTILITIES MANAGEMENT, INC. – RESOLUTION 2024-144
APPROVING THE PROPOSAL FROM JAX UTILITIES MANAGEMENT, INC, FOR THE BEECH
STREET TRAILS PROJECT FOR SIDEWALKS AND CURBING IN AN AMOUNT NOT TO
EXCEED $85,293.75; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE
DATE. Synopsis: Approves the proposal from Jax Utilities Management, Inc., for the Beech Street Trails Project for sidewalks and curbing, in an amount not to exceed $92,954.14.
6.14 CHANGE ORDER APPROVAL AND BUDGET TRANSFER – INSITUFORM
TECHNOLOGIES, LLC – RESOLUTION 2024-145 APPROVING INSITUFORM
TECHNOLOGIES, LLC CHANGE ORDER NO. 1 FOR REHABILITATION OF PORTIONS OF THE
CITY’S GRAVITY SEWER SYSTEM AND STORMWATER SYSTEM DUE TO RECENTLY
DETERMINED NECESSITY OF TRANSITION LINERS; APPROVING A BUDGET TRANSFER;
AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Insituform Technologies, LLC Change Order No. 1, in the amount of $24,615.00, and a Budget Transfer for the cost adjustment to account for the necessary procurement of transition liners.
6.15 DEDUCTIVE CHANGE ORDER – INSITUFORM TECHNOLOGIES, LLC – RESOLUTION
2024-146 APPROVING INSITUFORM TECHNOLOGIES, LLC DEDUCTIVE CHANGE ORDER
NO. 1 DUE TO PORTIONS OF THE CITY’S SANITARY SEWER GRAVITY SYSTEM BEING
ABANDONED OR UNUSED THEREFORE NOT REQUIRING REFURBISHMENT;
AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis:
Approving Instituform Technologies, LLC Deductive Change Order No. 1, in the amount of $3,523.70, as a result of determining that abandoned, unused sewer services will not need to be refurbished.
7. BOARD APPOINTMENTS
7.1 MARINA ADVISORY BOARD – One appointment (David Patton).
8. PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA
9. CITY MANAGER REPORTS
10. CITY ATTORNEY REPORTS
11. CITY CLERK REPORTS
12. MAYOR/COMMISSIONER COMMENTS
13. ADJOURNMENT
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• A THREE (3) MINUTE TIME LIMIT MAY BE IMPOSED FOR ALL SPEAKERS (EXCEPT IN A QUASI-JUDICIAL HEARING). A “REQUEST TO SPEAK” FORM IS AVAILABLE ON THE COUNTER AT THE ENTRANCE TO THE COMMISSION CHAMBERS. THE FORM SHOULD BE GIVEN TO THE CITY CLERK UPON COMPLETION.
• THE MAYOR WILL DETERMINE THE ORDER OF THE SPEAKERS AND MAY IMPOSE MORE RESTRICTIVE TIME LIMITS.
• ONE PERSON WILL SPEAK AT A TIME AND ADDRESS COMMENTS TO THE MAYOR, NOT INDIVIDUAL CITY COMMISSION MEMBERS.
• THE CITY COMMISSION MAY ASK QUESTIONS OF SPEAKERS WHO WILL HAVE ONE MINUTE TO RESPOND. ADDITIONAL TIME MAY BE GRANTED AT THE DISCRETION OF THE MAYOR OR BY A MOTION BY THE CITY COMMISSION.
• SPEAKERS MAY FILE COPIES OF THEIR REMARKS WITH THE CITY CLERK WHO WILL MAKE THEM AVAILABLE TO THE COMMISSION.
• MULTI-MEDIA PRESENTATIONS MUST BE SUBMITTED TO THE CITY CLERK NO LATER THAN THE FRIDAY BEFORE THE MEETING.
• FERNANDINA BEACH CITIZENS WILL SPEAK BEFORE NONRESIDENTS AND SPEAKERS WILL LIMIT REMARKS TO THE SPECIFIC SUBJECT MATTER.
• DISCUSSION – DIRECTION – ACTIONS ITEMS MAY BE ACTED UPON BY THE CITY COMMISSION BY EITHER A MOTION AND VOTE IN ACCORDANCE WITH ROBERTS RULES OF ORDER, OR BY A CONSENSUS OF THE CITY COMMISSION.
• PURSUANT TO RESOLUTION 95-32, IF AN ITEM IS NOT ON THE AGENDA IT REQUIRES A FOUR-FIFTHS VOTE OF THE CITY COMMISSION DECLARING THE ITEM AN EMERGENCY BEFORE ACTION CAN BE TAKEN.
• QUASI-JUDICIAL – DENOTES THAT THE ITEM MUST BE CONDUCTED AS A QUASI-JUDICIAL HEARING IN ACCORDANCE WITH CITY COMMISSION ESTABLISHED PROCEDURE AND FLORIDA STATUTES. ANY PERSON WISHING TO APPEAL ANY QUASI-JUDICIAL DECISION MADE BY THE COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND,
FOR SUCH PURPOSES, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE.
• AT THE DISCRETION OF THE MAYOR, A RECESS MAY BE SCHEDULED EVERY NINETY MINUTES.
_____________________________________________________________________________________________________________
Persons with disabilities requiring accommodations in order to participate should contact the City Clerk at (904) 310-3115 or TTY/TDD 711 (for the
hearing or speech impaired