AGENDA
FERNANDINA BEACH CITY COMMISSION
WORKSHOP
JUNE 4, 2024
5:00 PM
CITY HALL COMMISSION CHAMBERS
204 ASH STREET
FERNANDINA BEACH, FL 32034
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. DISCUSSION
4.1 CITY COMMISSION RULES OF PROCEDURE – AGENDA ITEMS – Consider amending the
City Commission Rules of procedure to include how items are placed on the agenda. This item is placed
on the agenda by the City Commission following discussion at their May 21, 2024, Regular Meeting.
4.2 CITY COMMISSION RULES OF PROCEDURE – PUBLIC COMMENTS – Consider amending
the City Commission Rules of Procedure “Public Comments” to include “Public Comments/Questions”.
This item is placed on the agenda at the request of the City Commission following discussion at their
May 21, 2024, Regular Meeting.
4.3 CITY COMMISSION – TOWN HALL MEETINGS – Consider conducting City Commission Town
Hall meetings on the third Tuesday of each month. If approved, the Town Hall meetings will not occur
during the months that the City Commission meets as the Community Redevelopment Area, which is
quarterly on the third Tuesday: January, April, July and October. This item is placed on the agenda at
the request of the City Commission following discussion at their May 21, 2024, Regular Meeting.
5. ADJOURNMENT
__________________________________________________________________________________________________
ANY PERSON WISHING TO APPEAL ANY DECISION MADE BY THE COMMISSION WITH
RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED
A RECORD OF THE PROCEEDINGS, AND, FOR SUCH PURPOSES, MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE. AT
THE DISCRETION OF THE MAYOR, A RECESS MAY BE SCHEDULED EVERY NINETY
MINUTES.
Persons with disabilities requiring accommodations in order to participate should contact the City Clerk at (904) 310-3115 or TTY/TDD 711 (for the
hearing or speech impaired).
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by Mayor Bradley M. Bean due to Reverend Noel Roberts of North 14th Street Baptist Church having
a schedule conflict.
4. PROCLAMATIONS / PRESENTATIONS
4.1 PRESENTATION – NASSAU HUMANE SOCIETY – Nassau Humane Society Executive Director
Chantel Scherer will present the “City Commission Dog of the Month.”
4.2 PRESENTATION – “FERNANDINA 200” – In commemoration of Fernandina Beach’s 200th
Anniversary, Lighthouse Keeper Thomas Patrick O’Hagan will provide a presentation at the first City
Commission Regular Meeting of each month in the year 2024.
4.3 PROCLAMATION – “NATIONAL FLAG DAY” AND “NATIONAL FLAG WEEK” – Proclaims
June 14, 2024, as “National Flag Day,” and the week of June 9 – 15, 2024, as “National Flag Week.”
National Society of the Daughters of the American Revolution Amelia island Chapter 2nd Vice Regent
Ms. Jan Watts will be in attendance to accept.
4.4 PROCLAMATION – “PRIDE MONTH” – Proclaims the month of June 2024, as “Pride Month” in
recognition of progress towards equality for all people. Fernandina Beach Pride President Jordan
Morris, Vice President Don Harley, Treasurer Genece Minshew and members of the Pride community
will be in attendance to accept.
4.5 PRESENTATION – FERNANDINA BEACH MAIN STREET – Fernandina Beach Main Street
Executive Director Ms. Lisa Finkelstein will provide a synopsis of projects occurring within each of the
four Main Street Councils (Promotions, Economic Vitality, Organization, and Design).
5. RESOLUTIONS
5.1 AWARD OF REQUEST FOR PROPOSAL 24-03 – FEMA TECHNICAL SUPPORT SERVICES
– RESOLUTION 2024-91 AWARDING REQUEST FOR PROPOSAL (RFP) 24-03 FOR FEMA
TECHNICAL SUPPORT SERVICES TO GRANTWORKS INC. AS THE PRIMARY VENDOR,
AND TO TETRA TECH, INC. AS A SECONDARY VENDOR; AUTHORIZING EXECUTION; AND
PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards RFP 24-03 for FEMA Technical
Support Services to Grantworks Inc. as the primary vendor and Tetra Tech Inc. as the secondary
vendor.
5.2 AWARD OF REQUEST FOR PROPOSAL 24-04 – DISASTER DEBRIS MONITORING
SERVICES – RESOLUTION 2024-92 AWARDING REQUEST FOR PROPOSAL (RFP) 24-04 FOR
DISASTER DEBRIS MONITORING SERVICES TO TETRA TECH INC. AS THE PRIMARY
VENDOR, AND TO DEBRISTECH, LLC. AS A SECONDARY VENDOR; AUTHORIZING
EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards RFP 24-04 for
Disaster Debris Monitoring Services to Tetra Tech Inc. as the primary vendor and DebrisTech LLC as
the secondary vendor.
5.3 AWARD OF REQUEST FOR PROPOSAL 24-05 – DISASTER DEBRIS REMOVAL/HAULING
SERVICES – RESOLUTION 2024-93 AWARDING REQUEST FOR PROPOSAL (RFP) 24-05 FOR
DISASTER DEBRIS REMOVAL/HAULING SERVICES TO DRC EMERGENCY SERVICES, LLC
AS THE PRIMARY VENDOR, AND PHILLIPS AND JORDAN, INC., AFTERMATH DISASTER
RECOVERY, INC., AND JB COXWELL CONTRACTING, INC. AS ADDITIONAL VENDORS;
AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards
RFP 24-05 for Disaster Debris Removal/Hauling Services to DRC Emergency Services as the primary
contractor, and three other vendors: Phillips and Jordan, Inc., Aftermath Disaster Recovery, Inc., and
JB Coxwell, Inc.
5.4 AWARD OF INVITATION TO BID 24-13 AND BUDGET AMENDMENT – ER ROOTER INC. –
RESOLUTION 2024-94 AWARDING INVITATION TO BID (ITB) 24-13 TO ER ROOTER INC.
FOR THE ATLANTIC RECREATION CENTER WOMEN’S RESTROOM AND LOCKER ROOM
RENOVATIONS; APPROVING A BUDGET TRANSFER; AUTHORIZING EXECUTION; AND
PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards ITB 24-13 to ER Rooter Inc. for the
Atlantic Recreation Center pool complex women’s restroom and locker room renovations and approves
a budget transfer of $108,933 from the Recreation Department Capital Improvements account, 3007200
56300 to Project 24015.
5.5 BUDGET TRANSFERS – FERNANDINA BEACH GOLF CLUB – RESOLUTION 2024-95
APPROVING BUDGET TRANSFERS FOR THE FERNANDINA BEACH GOLF CLUB IN FISCAL
YEAR 2023/2024; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approving a Golf Club
budget transfer, in the amount of $8,500.00 from the Machine Equipment account, 410 56400 into the
Golf Promotional account, 410 54800 and $34,295.00 from Machine Equipment account, 410 56400
into the Golf Operating Supplies account, 410 55200 for a total transfer amount of $42,795.00.
5.6 SECOND AMENDMENT – SHORE PROTECTION PROJECT AND ENGINEERING
DOCUMENTATION REPORT – RESOLUTION 2024-96 APPROVING AMENDMENT NUMBER
2 TO THE PROJECT COOPERATION AGREEMENT BETWEEN THE DEPARTMENT OF THE
ARMY AND THE CITY OF FERNANDINA BEACH FOR CONSTRUCTION OF THE NASSAU
COUNTY, FLORIDA SHORE PROTECTION PROJECT AND THE 2019 ENGINEERING
DOCUMENTATION REPORT (EDR); AUTHORIZING EXECUTION; AND PROVIDING FOR AN
EFFECTIVE DATE. Synopsis: Approves the Department of the Army and City of Fernandina Beach
Second Amendment to the construction of the Nassau County, Florida, Shore Protection Project and the
2019 Engineering Documentation Report in an effort to ensure that the 2024 beach renourishment
activities may timely proceed.
5.7 SUNSETTING THE PUBLIC, EDUCATIONAL AND GOVERNMENTAL (PEG) CHANNEL
COMMITTEE – RESOLUTION 2024-97 SUNSETTING THE PUBLIC, EDUCATIONAL AND
GOVERNMENTAL (PEG) CHANNEL COMMITTEE; AND PROVIDING FOR AN EFFECTIVE
DATE. Synopsis: Permanently sunsets the PEG Channel Committee.
5.8 SOLE SOURCE VENDOR APPROVAL AND BUDGET TRANSFER – GREENFIELD
OUTDOOR FITNESS INC. – RESOLUTION 2024-98 APPROVING GREENFIELD OUTDOOR
FITNESS, INC. AS A SOLE SOURCE VENDOR FOR THE PURCHASE OF EGANS CREEK PARK
NEW/REPLACEMENT OUTDOOR FITNESS EQUIPMENT IN THE AMOUNT OF $56,175.00,
AND APPROVES BUDGET TRANSFERS; AUTHORIZING EXECUTION; AND PROVIDING FOR
AN EFFECTIVE DATE. Synopsis: Approving Greenfield Outdoor Fitness as the sole source vendor to
replace ten pieces of Egans Creek park outdoor fitness equipment in an amount not to exceed
$56,175.00.
5.9 BUDGET TRANSFER – PLANNING AND CONSERVATION – RESOLUTION 2024-99
APPROVING A PLANNING AND CONSERVATION DEPARTMENT BUDGET TRANSFER IN
FISCAL YEAR 2023-2024; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves
reallocating $50,000 from the Planning and Conservation Salaries account, 0011500 51200 into the
Professional Services account, 0011500 53100 to facilitate the completion of a downtown traffic
circulation and parking assessment and update to the Community Redevelopment Area Plan.
5.10 PURCHASE APPROVAL – COLOGIX US INC. – RESOLUTION 2024-100 APPROVING THE
COLOGIX US, INC. PURCHASE AGREEMENT FOR SERVER COLOCATION AND CLOUD
STORAGE FOR DISASTER RECOVERY IN AN AMOUNT NOT TO EXCEED $34,488 FOR THE
INITIAL YEAR; AUTHORIZING THE INTERIM CITY MANAGER TO TERMINATE THE CITY’S
AGREEMENT WITH THE ARCO GROUP FOR THE SAME SERVICES; AUTHORIZING
EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the purchase of
collocation and cloud storage from Cologix US in an amount not to exceed $34,488.
5.11 AGREEMENT APPROVAL – DRIVING DYNAMICS INC. – RESOLUTION 2024-101
APPROVING A THREE-YEAR FACILITIES USE AGREEMENT WITH DRIVING DYNAMICS,
INC. FOR THE USE OF AIRPORT PROPERTY TO CONDUCT CORPORATE DRIVER SAFETY
TRAINING; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a three-year agreement with Driving Dynamics Inc. for use of the Aiport for up to
twenty days per year for corporate driver safety training.
5.12 OPIOID SETTLEMENT EXPENDITURES – RESOLUTION 2024-102 APPROVING THE
EXPENDITURE OF FUNDS RECEIVED IN YEAR ONE OF THE OPIOID LAWSUITS
SETTLEMENT AGREEMENT IN FISCAL YEAR 2024/25 IN THE AMOUNT OF $38,870.79;
APPROVING A BUDGET TRANSFER; AUTHORIZING EXECUTION; AND PROVIDING FOR
AN EFFECTIVE DATE. Synopsis: Approves spending Year One settlement funds for a handheld
narcotics analyzer for the City’s police department.
5.13 GRANT SUPPORT – NASSAU COUNTY BOARD OF COUNTY COMMISSIONERS –
RESOLUTION 2024-103 SUPPORTING THE NASSAU COUNTY BOARD OF COUNTY
COMMISSIONERS’ GRANT APPLICATION SUBMISSION TO THE U.S. DEPARTMENT OF
HOMELAND SECURITY (DHS) PORT SECURITY GRANT PROGRAM (PSGP); AND
PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Supports Nassau County’s grant submission to
DHS for an all-hazards rescue vessel.
6. PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA
7. CITY MANAGER/CITY ENGINEER REPORTS
8. CITY ATTORNEY REPORTS
9. CITY CLERK REPORTS
10. MAYOR/COMMISSIONER COMMENTS
11. ADJOURNMENT
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